Stevenson & Marshall LLP Client Privacy Notice
Stevenson & Marshall will be a "controller" of the personal information that you provide to us when you instruct us to act on your behalf.
When you become a client of Stevenson & Marshall, we will collect, store and use the personal information that you provide to us in your instructions and during the course of our solicitor/client relationship. We may ask you for additional personal information during the course of our solicitor/client relationship, which shall be collected, stored and used in accordance with this privacy notice.
We may also collect, store and use the following personal information relating to you from third parties from time to time and if you would like information regarding any such information, please let us know.
WHY WE NEED YOUR PERSONAL INFORMATION – CONTRACTUAL PURPOSES
We need to collect your personal information so that we can perform our service agreement with you. We will use your personal information to:
In relation to any information you provide us with relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health, sex life or sexual orientation, we will only store that information where it specifically relates to, and is relevant to, the legal advice/services you have asked us to provide you with.
If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide you with legal advice and represent you as your solicitors.
WHY WE NEED YOUR PERSONAL INFORMATION – LEGAL OBLIGATIONS
We are under a legal obligation to process certain personal information relating to our clients for the purposes of complying with our obligations under:
WHY WE NEED YOUR PERSONAL INFORMATION – LEGITIMATE INTERESTS
We also process our clients' personal information in pursuit of our legitimate interests to:
Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us by email on pk@stevenson-marshall.co.uk, by telephone on 01383 721141 , or by writing to us at:
Pauline Kennedy
Stevenson & Marshall LLP
41 East Port
Dunfermline
Fife
KY12 7LG
If we comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a client.
WHO WE SHARE YOUR PERSONAL INFORMATION WITH
We may be required to share personal information with statutory or regulatory authorities and organisations to comply with statutory obligations. Such organisations include the Law Society of Scotland for compliance purposes and the Police National Crime Agency for AML purposes. We also use credit reference agencies such as Transunion in order to comply with our AML obligations. More information about Transunion’s privacy notice and activities is available here. https://www.transunion.co.uk/legal-information/bureau-privacy-notice
Stevenson & Marshall employs third party suppliers to provide services, including client case management software, IT services, file storage and destruction services, and cashroom services. These suppliers may process personal data on our behalf as "processors" and are subject to written contractual conditions to only process that personal data under our instructions and protect it.
We may also share personal data with other professional advisors for the purposes of taking advice.
In the event that we do share personal data with external third parties, we will only share such personal data strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal data in accordance with those purposes.
HOW WE PROTECT YOUR PERSONAL INFORMATION
Your personal information is stored on our electronic filing system and our servers based in the UK, and some data is also stored in paper files in our storage system within our offices. This data is accessed by our staff and data processors for the purposes set out above. We have appropriate safeguards in place to protect your data.
HOW LONG WE KEEP YOUR PERSONAL INFORMATION
We keep our clients’ personal data indefinitely to ensure ongoing compliance with our legal and contractual obligations as set out above.
YOUR RIGHTS
You can exercise any of the following rights by writing to us at
pk@stevenson-marshall.co.uk or:
Pauline Kennedy
Stevenson & Marshall LLP
41 East Port
Dunfermline
Fife
KY12 7LG
Your rights in relation to your personal information are:
Any requests received by Stevenson & Marshall LLP will be considered under applicable data protection legislation. If you remain dissatisfied, you have a right to raise a complaint with the Information Commissioner's Office at www.ico.org.uk
